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The virtual dataroom (VDR) offers secure online storage for sensitive corporate documents to be kept for due diligence, M&As, contract negotiations, and other projects. Contrary to common applications for sharing files, VDRs are specially designed for storing large amounts of documents that can be easily searched and organized with an organized arrangement of folders. They also support compliance to industry standards, like ISO 27001 and GDPR for the medical and biotech sectors.

While many investment bankers and advisors might believe that all VDR providers offer similar features, there are actually significant differences in the capabilities available and the pricing structures. Be sure to know the cost structure before choosing a service, such as whether they charge by the page, the number of users, size of storage or the duration of the project to avoid unexpected costs or overages.

In the course of the virtual data room review, look for an intuitive user interface that can help ease the learning curve for new team members. It should provide tutorials along with guides and customer support for onboarding. Also, make sure the VDR can be customized to your branding and integrate seamlessly with other tools and software that your team utilizes. Additionally, verify if the software provider offers features that help collaborate like real-time editing and commenting and Q&A modules. This can save you time and increase communication between your team members during due diligence. Also, verify if the company offers audit trails that give information on who accessed what document and when.