The use of a virtual data space allows businesses to share documents in a secure and efficient manner. This is particularly important for businesses involved in financial transactions like mergers and acquisitions where sensitive documents must be reviewed by the sell-side or prospective investors. Most of the time, these documents are highly private and cannot be shared via email or other tools for sharing files, without a risk of a data leak or compliance violation.

Moreover, the ability to create custom watermarks and restrict viewing to specific domains ensures that confidential documents don’t be released. It allows users to track document activity, as well as track who viewed which documents and when they viewed them. A virtual data room gives 24/7 support through a variety of channels (phones or emails, as well as live chats) and allows users to inquire about issues with assistance from a professional.

It is also important to point out that the using a virtual data room in different areas security features offered by a VDR extend beyond standard compliances. They enable data to be encrypted in storage and during transit as well as putting dynamic watermarks on all documents printed or viewed. This means that even when the downloaded or printed versions of the document are leaked to the public, thieves will not be in a position to gain access to your company’s sensitive information.

If you’re thinking of implementing an online data room in your business, check out the site of the provider to find detailed comparisons of their capabilities and security measures. A reputable virtual data rooms provider should provide an opportunity for trial users to test the platform before investing.